Personal Assistant, Singapore

Description

Key Responsibilities Household Management

Manage daily personal household operations including groceries, supplies, inventory, maintenance, repairs, and general upkeep and appliances.
Oversee and coordinate domestic helper matters, including scheduling, well-being, medical appointments, and work pass/ visa administration.
Managing domestic helper’s VISA and their respective home‑leave.
Coordinate personal guest visits, appointments, and private dinner & events.
Liaise with contractors, vendors, electricians and service providers.
Assist with groceries marketing, personal ad‑hoc errands, shopping, and event coordination.
Support the employer, home office and family members with personal and administrative tasks.

Domestic Helper Management

Supervise domestic helpers, drivers, if any in‑house chefs and other household matters.
Prepare helper’s work schedules and assign daily duties.
Monitor team of helper’s performance and ensure professionalism.
Handle helper recruitment, onboarding, training, medical check‑ups, interviews with MOM and renewals including remuneration (if needed).

Visa & Administrative/ Home Leave Support

Handle work permit, visa, and immigration matters for household staff and family members.
Coordinate travel document renewals and documentation.
Maintain confidential household records and documentation.
Work well with the home team from the home office.
Handle individual helper’s Home Leave (i.e. off day, if any).

Financial & Procurement Duties

Safety & Security

Property Leasing & Tenant Administrative Coordination

Manage tenant communications, coordinate lease agreements, and handle tenant inquiries or concerns, respond professionally.
Coordinate lease administration matters including tenancy renewals, property viewings, and handovers.
Arrange and follow up on property maintenance, servicing, and repair works.
Maintain proper records and documentation related to properties and tenancy matters.
Coordinate with tenants, vendors, building management and property agent for any repairs.
Always be available and to open the door for the property agent’s viewing & any repairs needed even on weekday or public holiday (if necessary; ad‑hoc).
In charge of all matters relating to the property including handover, handover inventory list, report when lease expired or taking over the unit.

Executive & Administrative Support

Provide full administrative and personal support to the senior’s executives.
Provide ad‑hoc administrative and operational support as assigned.
Draft, format, and proofread documentations, presentations and correspondence.
Handle confidential and sensitive information with professionalism and discretion.
Always ensure timely responses and appropriate follow‑ups.

What We’re Looking For

Minimum 3 - 5 years of experience in household management roles.
Experience handling visas, work permits, and travel arrangements is required.
Be contactable, available with your personal whatsapp phone at all times.
Ability to manage multiple household coordination effectively.
Bilingual (English/Chinese) to liaise with stakeholders where required.
Strong organizational, multitasking and, follow‑up skills.
Service‑oriented with a positive, proactive, and hands‑on attitude.
Able to handle confidential matters with high discretion and professionalism.
Proficient in Microsoft Office and basic administrative work, Google‑meet, Zoom, any videocall conferencing facilities etc.
Possess a valid Singapore Class 3 driving license.
Able to travel whenever is required; locally or overseas.
Daily reporting to work on site/ off site.
Possess a valid CPR and AED certification.

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Highlights

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