Operational and commercial administrator, Singapore

Provide administrative support to the
Operations and Commercial teams
to ensure smooth daily activities. Prepare, review, and maintain
operational documents , including work orders, service reports, job completion reports, and timesheets. Assist in the preparation of
quotations, cost estimates, purchase orders, and invoices
in coordination with the Commercial team.
Coordinate with vendors, subcontractors, and internal departments for
job execution and documentation . Track job progress, manpower deployment, and material usage, and update relevant records. Maintain proper filing and documentation for
contracts, agreements, invoices, and supporting documents . Support the Operations team in
logistics coordination , including mobilization, permits, passes, and site access requirements. Monitor and follow up on
commercial matters , such as invoice submission, payment status, and client correspondence. Prepare
weekly and monthly reports
related to operations performance, costs, and billing status. Ensure compliance with company procedures and assist during
audits, inspections, and management reviews . Handle general administrative duties, including email correspondence, scheduling meetings, and record keeping. Liaise with clients, suppliers, and internal stakeholders in a professional manner.