1 Year Agency Contract Senior Executive Assistant #HGNT, Singapore

We are hiring a Senior Executive Assistant for a 1-year agency contract to be outsourced to reputable healthcare organizations.

• Recruitment administration and p-filing: create names and file all temporary P-file documents per naming convention.
• Review and verify that all recruitment documents are completed; flag exceptional cases to MMO-PIC.
• Update SRIRACHA (MOHH SRs to ACs) and OH-MMO (external hires) dashboards with remarks, where necessary.
• Update tracking files to track foreign‑trained specialists and agency hires upon receipt of new candidates.
• Maintain running list of document trackers for all specialist hires.
• Liaise with new hires to schedule pre‑employment medical check‑ups and review medical reports to confirm fitness for work and vaccination completion.
• Send welcome emails to all new hires on Day 1.
• Prepare join dates of specialist hires per month and embed necessary attachments into Excel for the team’s monthly discussion.
• Correspondence & MOHH coordination; liaise with MOHH on employment history verification for MOHH SRs to ACs.
• Work with GSS to p‑file MOHH’s replies.
• Book meeting rooms via Outlook/resource booking portal.
• Send calendar invites and reminders (MOHH cut‑off timeline for NUHS AC transfers, Medical HR Taskforce, GCMB‑GCHRO‑MMO meetings, MMO meetings, ad‑hoc meetings).
• Create EDMs for events and provide periodic attendance updates.
• Track RSVPs and maintain attendance tracker.
• Arrange beverages and food logistics for events.
• Support overall event timeline management.
• Perform any ad‑hoc duties assigned by supervisor and/or team.

• Diploma holder.
• Minimum 2 years of relevant experience.

Interested candidates may email their resume in MS Word format to .