Office Administrator, Singapore

1. About Hanwha Vision Hanwha Vision is a global leader in advanced video surveillance and security solutions, delivering innovative technologies that enable safer, smarter environments across industries. With a strong presence worldwide, we are committed to driving operational excellence and customer value through continuous innovation.
2. Role Overview The Admin & Operations Assistant will provide comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the Singapore office. This role requires a highly organized and proactive individual who can manage multiple tasks efficiently while supporting both internal teams and external stakeholders.
3. Key Responsibilities HR Admin & Operation Assist in the preparation and processing of work pass applications (EP/SP/WP), and coordinate with relevant authorities such as MOM on administrative matters. Travel & Hospitality Coordination Arrange travel logistics including flight bookings, accommodation, and transportation for employees and visiting guests. Administrative Support Provide day-to-day administrative assistance, including document management, office supplies coordination, and basic expense tracking. Facility & Vendor Coordination Support office facility management and liaise with vendors (e.g., cleaning, pantry services, maintenance) to ensure a well-maintained working environment. Handle incoming and outgoing mail and deliveries. Logistics & Transport Support Provide occasional support for transportation needs, including driving for company-related errands, deliveries, or coordination activities when required. Ad-hoc Operational Support Perform additional administrative and operational duties as assigned to support business needs and ensure smooth office operations.
4. Qualifications & Experience Diploma or Degree in Business Administration, Corporate Services, IT, or a related discipline Prior experience in administrative, office support, or coordinator roles is preferred Proficient in Microsoft Office applications (Word, Excel, PowerPoint) Possess a valid
Singapore Class 3 driving license Basic IT knowledge or experience (e.g., handling office IT equipment, simple troubleshooting) is an advantage
5. Key Skills & Competencies Communication Skills Strong interpersonal and communication abilities to effectively coordinate with internal teams and external vendors Organizational & Multitasking Skills Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines Adaptability & Initiative Self-motivated, resourceful, and able to work independently as well as collaboratively in a team Attention to Detail High level of accuracy and attention to detail in administrative tasks Language Proficiency Strong command of English (written and spoken) for effective communication and coordination Basic IT Awareness (Preferred) Comfortable handling basic IT-related tasks and supporting simple technical needs within the office
6. Location & Reporting Line Location:
Singapore Reporting Line:
Reports directly to the Singapore Manager