Operations and Administrative Executive (Data & Inventory …, Singapore

Job Overview Join our team for a dynamic role with an outsourced project. We are looking for a detail-oriented and responsible individual to support to support daily operations, including programme administration, data verification, inventory tracking, and general administrative duties. Key Responsibilities 1.Programme & Account Registration Management Create and manage user accounts based on approved applications Review and verify submitted applications on a regular basis Approve registrations and inform users on next steps Coordinate and schedule programme bookings with vendors Review and approve vendor schedules and submissions Update and maintain programme information in internal systems Support system updates such as content changes and notifications Process and verify reimbursements cases based on organization's guidelines 2.Data Verification & Entry Extract, review, and verify data from reports and supporting documents Check vendor submissions (e.g. attendance, invoices, reports) for accuracy Follow up with vendors or stakeholders to resolve discrepancies Enter and update data into internal templates and tracking files Perform basic data checks to ensure accuracy and completeness Prepare reports and summaries for internal review Liaise with the HR personnel to ensure prompt notification of staff changes Support monthly reporting and data consolidation Data cleansing of monthly and quarterly reports 3.Inventory Management Track and maintain inventory records and stock levels Conduct regular stock checks (including onsite when required) Liaise with warehouse and delivery vendors Follow up with stakeholders on delivery status Update items to be disposed or replenished in respective internal tracking file Obtain schedule of rates through vendors price list and select items to be replenished Liaise with vendors to make enquiries and close the order 4.Administrative & Secretariat Support Provide administrative support such as document formatting and proofreading Schedule meetings, prepare agendas, and track follow-up actions Handle mail, courier coordination, and record keeping Distributingthe sorted mail to the relevant personnel in a timely and accurate manner Coordinate with stakeholders to investigate and resolve the issues if any discrepancy is found Any other ad-hoc administrative duties as assigned Requirements Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration or related discipline. Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc. Able to multitask and work in a fast-paced environment Detail-oriented with good organisational skills Comfortable consolidating numbers or documents across various sources Able to work independently and as part of a team Working Place Outram Working Time Monday to Friday: 8.30am to 6.00pm Job Types: Full-time/Contract, Part-time Work Location: Hybrid in Singapore 169037