Finance & Admin Executive, Singapore

We are seeking a highly organized, resourceful, and proactive individual to manage finance, and administrative functions while providing direct support to the CEO. This role requires someone who thrives in a dynamic environment, enjoys wearing multiple hats, and can handle both strategic tasks and day-to-day operations with professionalism and discretion. Key Responsibilities
Finance & Accounting . Handle daily finance operations including invoicing, payment processing, and expense claims. . Monitor and reconcile accounts payable, and receivable. . Work with external accountant and auditors for bookkeeping, tax matters and monthly financial reporting. . Ensure timely submission of finance-related documentation and statutory filings. . Support grant applications and government submissions.
Admin & Personal Assistance to CEO - Oversee general office operations, ensuring a smooth and efficient working environment. - Manage procurement of office supplies, vendor coordination, and asset inventory. - Support company events, meetings, and logistics arrangements. - Handle basic IT and facility support coordination when needed. - Provide PA support to the CEO. - Handle confidential matters and sensitive information with discretion. - Provide executive-level administrative support to the CEO, including scheduling, calendar management, and travel arrangements. -Act as a liaison between CEO and internal/external stakeholders, ensuring timely communication. -Assist in project coordination and ad-hoc tasks as assigned by the CEO. Requirements . Diploma/Degree in Business Administration, Accounting, or related field. . Minimum 2-3 years of experience in HR/Finance/Admin roles, preferably in a SME or fast-paced environment. . Strong organizational, communication, and multitasking skills. . Proficient in MS Office / Google Workspace familiarity with accounting software is a plus. . Discreet, dependable, and able to maintain a high level of confidentiality. Resourceful and problem solver.