Document Controller (Safety Management System), Singapore

Company Overview Greenmark Construction is a technical staffing firm providing skilled workers to various industries and workplaces. Job Summary Manage and control safety documentation to ensure compliance with MOM WSH requirements and support internal and external safety audits within construction projects. Responsibilities Manage and control all safety-related documents including Risk Assessments (RA), Safe Work Procedures (SWP), inspection reports, and audit records to ensure accuracy and accessibility Implement proper document filing, numbering, and version control to maintain document integrity and traceability Prepare and maintain documentation for internal and external safety audits to support compliance verification Track audit findings, Non-Conformance Reports (NCRs), and corrective actions to ensure timely resolution and compliance improvement Ensure compliance with Ministry of Manpower Singapore (MOM) Workplace Safety and Health (WSH) requirements and company safety procedures Maintain records of permits, licenses, and safety certifications to support regulatory adherence Distribute updated safety documents to site teams and verify use of the latest revisions to maintain operational safety standards Coordinate with safety officers, project teams, and auditors to facilitate smooth audit processes and information flow Maintain document registers and generate basic reports to support safety management and decision-making Prepare and maintain documentation for Construction Safety Audit System (ConSASS) audits to ensure readiness and compliance Required competencies and certifications Familiarity with safety management systems and standards such as ConSASS and ISO 45001, to effectively manage safety documentation and audits Proficiency in MS Office and document management systems like Aconex or SharePoint to efficiently handle documentation tasks Preferred competencies and qualifications Diploma or Degree in Engineering or related field to support understanding of construction and safety requirements 2-3 years of relevant experience in construction or document control to perform core duties effectively