Corporate Secretarial Assistant Manager/Manager, Singapore

• Handle full spectrum of corporate secretarial work for various fund projects including over 100 Singapore companies, Limited Partnerships, VCCs, and Branches.
• Respond to client queries and review documents prepared by the support team, such as resolutions, AGM and EGM minutes, incorporation packs, and striking‑off packs.
• Prepare complex resolutions and documentation for complicated transactions.
• Manage share transfers and apply relevant stamp duty for private companies and VCCs with the Inland Revenue Authority of Singapore.
• Handle share‑related transactions for fund structures, including shares allotment, preference share redemption, and profit distribution.
• Oversee incorporation and striking‑off of Singapore entities.
• Process Corppass registration and authorisation.
• Ensure completeness of transactions from document preparation to ACRA/IRAS filings.
• Maintain statutory records and registers (Register of Members, Directors, Charges, Registers of Registrable Controllers, and Register of Nominee Directors) for client entities.
• Assist with KYC‑related tasks, onboarding, and periodic review.
• Organise and attend board meetings, IC meetings, and members meetings, including preparation of board packs.
• Stay informed of new ACRA requirements and changes to the Singapore Companies Act and update the team accordingly.
• Provide guidance to team members and train them to handle client requests independently.
• Participate in billing, internal reporting, and internal process or procedure implementation or enhancement for corporate secretarial functions.
• Carry out other ad‑hoc assignments as assigned.

• 7 to 10 years of secretarial experience.
• Strong knowledge of the Singapore Companies Act, corporate governance, and procedures for secretarial transactions.
• Relevant professional qualifications are an advantage.
• Knowledge of fund structures is an advantage.
• Excellent communication skills and strong attention to detail.
• Proactive, problem‑solving mindset with the ability to work independently and as part of a team.
• Ability to review and guide team members on secretarial matters.
• Capability to work under a fast‑paced environment and manage multiple tasks.
• Ability to liaise effectively with a wide range of stakeholders, including directors, bankers, auditors, tax agents, investment managers, and authorities.

• A unique opportunity to be part of an expanding global business.
• Competitive remuneration commensurate with skills and experience.
• Training and development opportunities to progress to a team‑leader role.

We are an equal‑opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio‑economic status, responsibilities for dependants, or physical or mental disability. Any hiring decisions are made based on skills, qualifications and experience.

Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.