Administrative Executive, Singapore

Benefit Highlights 13th month and Performance Bonus
Medical and Dental Benefits
Flexible Benefits
Clear Career Progression
About the role
The Administrative Executive will report directly to the General Manager and/or Managing Director, providing support for the Group's back-office functions. This position requires a high level of professionalism, strong organizational skills, and the ability to manage a variety of tasks efficiently. Job Scope The scope of work includes but is not limited to: 1. Administrative Responsible to prepare, submit and track quotations
Monitor and track confirmed quotations
Preparation of tender and manage tender documents
Verify PO/ WO issued by clients
Calling for quotes, procurement and prepare summary/comparison table from Suppliers to obtain approval from General Manager / Director, price negotiation
Issuance of Purchase Order to suppliers and vendors
IT management- Installation of software for computers
Procurement for office
Setting up workstation when new staff onboard
Keeping track of company assets
Procure and delivery of festive gifts
Coordinating between Malaysia and Singapore office
Receptionist duties
2. Accounting Timely submission of progress claims and invoices to clients.
Monitor and track payments and follow up on outstanding invoices.
Preparation of letter of demand and filing with small claim tribunal for outstanding invoices.
Data entry of expenses and support management claims
Prepare Quarterly GST Filing and Monthly Management Updates
Prepare management of account and tax filings.
To actively participate in ad hoc projects and other administrative duties
Requirements: Candidate must possess at least A-level or Diploma in Accountancy / Business Administration / Quantity Surveying or equivalent.
At least 3 Year(s) of working experience in the related field is preferred.
Able to work under pressure and work beyond normal working hours and on weekends/public holidays if required
Positive and independent individual with good interpersonal, communication and organizational skill
Meticulous, organise, independent and prudent in handling confidential information
Experience in working in Singapore construction company or civil and structural consultancy company would be an advantage.