Personal Assistant/ Confidential Secretary, Singapore

Role Overview The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group. Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.
Key Responsibilities Executive Support . Manage and coordinate the MD's calendar, including scheduling of meetings, appointments, and travel arrangements . Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making . Anticipate upcoming commitments, deadlines, and matters requiring the MD's attention . Prepare briefing materials, reports, and presentations for meetings and business engagements . Handle confidential and sensitive information with a high degree of discretion Communication & Correspondence . Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD . Ensure consistency, professionalism, and alignment in all written and verbal communications . Act as a communication bridge between the MD and internal and external stakeholders Meeting & Event Management . Organise and coordinate meetings, including agenda preparation, logistics, and follow ups . Take minutes and track action items to ensure timely completion . Support planning and execution of leadership meetings, business reviews, and selected company events Healthcare & Governance Support . Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings . Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required . Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion Project & Business Support . Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates . Conduct basic research and information collation to support MD level discussions and decision making . Assist in monitoring key initiatives and ensuring alignment with organisational priorities Stakeholder Management . Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams . Facilitate smooth communication and coordination across departments . Support engagements with external parties, including business partners, vendors, and senior visitors
Requirements . Degree or Diploma in Business Administration or related discipline . Minimum 4 years of experience supporting senior executives (C suite preferred) . Experience in a regulated or professional services environment healthcare experience is an advantage . Strong written and verbal communication skills, with the ability to draft professional correspondence independently . Highly organised with strong attention to detail and ability to multitask . Strong judgement and ability to handle sensitive or ambiguous situations independently . Proactive, resourceful, and able to work independently in a fast paced environment . High level of discretion and professionalism . Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) We regret that only shortlisted candidates will be notified.