Maintenance Planning Support, Singapore

Primary Function
Supports the Facilities Department in Maintenance Planning, SOE Expenses & Payment, and Vendor Management for Plant Facilities Main Duties and Responsibilities
Maintenance Planning Support In charge of scheduling and tracking preventive & corrective maintenance tasks across equipment and facilities Ensure timely follow-ups and documentation of Preventive & Corrective Maintenance activities SOE Expense Management Support in SOE Budget Planning and Expenses Tracking Monitor and report on Statement of Expense (SOE) spending to ensure alignment with budget forecasts Update on monthly SOE expenses and align with maintenance needs Collaborate with finance teams for accurate and timely expense reconciliation Vendor Management Request and negotiate quotations (RFQ) from approved vendors for maintenance services and equipment Oversee service scheduling, monitor service quality, and ensure timely resolution of vendor-related issues Maintain healthy vendor pool and annual evaluation Vendor Delivery &Work Completion Verify and validate completion of vendor parts delivery and maintenance work completion and support maintenance team to ensure compliance with technical standards and documentation protocols Responsible for Month end closing for Vendor's DO and Service Completion Ariba System:Procurement & Payment Initiate purchase requisitions (PR), order approval (PO), and payment processing via the Ariba platform Seek RFA approval for RFQ Coordinate with procurement and finance teams to resolve system or invoice discrepancies Inventory &Material Handling Receive and issue maintenance-related purchases and materials as per operational requirements Ensure accurate documentation and stock level updates in inventory management systems Store & Administrative Support Maintain organized and up-to-date records of store inventory, tools, and consumables Support compliance with storage procedures, safety policies, and housekeeping standards Qualification/Experience
Diploma/Degree qualification preferably in Engineering Planning or Procurement discipline Relevant Computer Proficiency level required for using MS Teams, Excel, Powerpoint, Words etc. and Inventory Management Softwares Preferably more than 3 years related working experience in manufacturing and plant facilities maintenance environment Resourceful in problem solving and able to work overtime