University Admin Assistant (6 months) #ESY, Singapore

. Monitor the overall progress of Alumni Database collation. . Compile and consolidate alumni information from multiple sources (e.g. internal databases, spreadsheets, etc) . Clean and standardise data (e.g. names, personal email and programme) and de-duplicate records to ensure consistency and accuracy . Verify and update alumni records via email or other communication channels (Yearbook, LinkedIn) . Track response rates and maintain proper documentation of follow-ups . Identify data gaps and systematically follow up to improve completeness . Assist in designing and distributing data collection forms/surveys (e.g. Google Forms) . Ensure proper data entry and organisation into the School's alumni database . Identify missing or incomplete information and follow up accordingly . Assist in creating and managing data collection tools (e.g. surveys, forms) . Maintain confidentiality and ensure compliance with data protection guidelines (e.g. PDPA) . Assist in executing Token of appreciation for Alumni and follow up with vendors. . Prepare progress reports for meeting updates (e.g. completion rates, response trends, data quality issues) . Support alumni data update campaigns (e.g. 'Alumni Career Update') . Assist in drafting and sending mass communications (email templates, reminders) . Coordinate with internal stakeholders (e.g. admin teams, alumni office, faculty) . Maintain proper documentation of workflows and data processes.
Requirements: . Diploma in a relevant field or higher qualification . Well-versed in Microsoft Office Application, especially Excel and Microsoft Forms. . Comfortable with large datasets and able to manage repetitive administrative tasks effectively
Interested candidates, please email your resume to (HIDDEN TEXT)
Anna See Sing Yee CEI Reg R25157535 Recruit Express Pte Ltd EA License No: 99C4599
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