Admin Assistant, Singapore

We are boutique law firm seeking a reliable and detail-oriented Administrative Assistant with basic accounting knowledge to support our team. Administrative & Legal Support Manage front desk operations and serve as the first point of contact for clients and visitors Answer phone calls, take messages, and direct enquiries professionally Greet clients courteously and notify lawyers/staff of arrivals Handle incoming and outgoing mail, deliveries, and couriers Maintain reception area and meeting rooms in a neat and professional manner Provide administrative support to lawyers and legal staff Handle correspondence, filing, scanning, and document management Assist with preparation, formatting, printing, and binding of legal documents Manage schedules, appointments, and meeting arrangements Coordinate courier services and external vendors Maintain strict confidentiality of client and firm information Billing & Accounting Support Prepare legal bills/invoices and issue official receipts Record payments, receipts, and disbursements Maintain client accounts and billing records Track outstanding invoices and follow up on payments Handle petty cash, reimbursements, and payment documentation Liaise with clients on billing and payment matters Work closely with lawyers on billing and disbursement issues Requirements Prior experience in a law firm or professional services firm is an advantage Basic knowledge of bookkeeping and accounting principles Proficient in Microsoft Office and Excel Meticulous, organised, and able to work independently Strong sense of confidentiality and responsibility