Administrative Assistant, Singapore

Company Overview Godrej (Singapore) Pte Ltd, established in 1971, supplies steel office furniture, shelving, security equipment, and custom steel fabrications. Serving government and private sectors, it offers ergonomic office seating and partition systems designed for modern commercial and industrial spaces. Job Summary The administrative assistant supports the accounting department by performing general accounting and administrative tasks under the guidance of the Accounts Officer. Responsibilities Answer phones, respond to emails, process mail, and manage front desk duties to maintain smooth office operations Provide administrative support to the accounting department to facilitate accurate financial processes Monitor and check new tenders and ITQs daily on government e-business portals such as GeBIZ, Ariba, and Sesami Process purchase orders received through e-business portals and record order bookings in Tally software Maintain and update databases to ensure records are accurate and current Record, process, and file forms to support administrative and accounting workflows Respond promptly and appropriately to vendor, client, and internal requests to maintain effective communication Coordinate administrative tasks with subtenants and liaise with JTC for operational matters Communicate with suppliers and customers via email and phone to support procurement and service delivery Manage incoming and outgoing couriers to ensure timely and secure delivery of documents and parcels Perform other ad-hoc tasks and duties as assigned by the Head of Department to support team needs Required competencies and certifications Proficient in spoken and written English to communicate effectively with internal and external stakeholders Proficient in Microsoft Office applications to complete administrative and reporting tasks Minimum O levels qualification to meet basic educational requirements Preferred competencies and qualifications Good communication and interpersonal skills to collaborate effectively within the team and with external parties Self-motivated with a professional attitude and high integrity to maintain workplace standards Ability to work independently and as part of a team to adapt to a dynamic work environment Experience in administrative or accounting support roles is preferred but motivated fresh candidates are welcome Availability to start work on short notice is preferred