Executive Assistant, Singapore

PropertyGuru is Southeast Asia’s leading PropTech company, connecting millions of property seekers with thousands of agents across the region.

• Proactively manage and coordinate the executive’s calendar, scheduling meetings, appointments, and travel arrangements, ensuring efficient use of time and resources.
• Act as the primary point of contact between the executive and internal/external stakeholders, managing correspondence, emails, phone calls, and messages in a timely and professional manner.
• Organize and prepare for meetings, including booking venues, arranging necessary equipment, preparing agendas, and distributing meeting materials.
• Take and distribute minutes, and follow up on action items.
• Arrange and manage complex travel itineraries, including flights, accommodations, ground transportation, and travel-related documentation. Handle changes and adjustments as needed.
• Prepare and edit documents, reports, presentations, and correspondence.
• Maintain organized files and records, both electronic and paper‑based, ensuring confidentiality and security.
• Track and reconcile expenses, prepare expense reports, and manage the approval process.
• Ensure compliance with company policies and procedures.
• Handle sensitive and confidential information with discretion, maintaining the highest level of professionalism and integrity.

• Exceptional organizational and time‑management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast‑paced environment.
• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with individuals at all levels of the organization.
• Attention to detail, ensuring accuracy and quality in all aspects of work, from scheduling to document preparation.
• High level of discretion, integrity, and professionalism in handling sensitive and confidential information.
• Proficiency in using office productivity tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with calendar and travel management software.

• Hybrid flexible working that focuses on outcomes over hours.
• Holistic rewards package covering your financial, physical & mental health.
• Multi‑directional career development across all levels.
• Inclusive benefits such as equal paternity leave, supporting work‑life balance for all employees.