Office and Property Administrator (Shaw Tower), Singapore

Lendlease is Australia's leading real estate business with International operations. Our core expertise is in Investment Management, Development, and Construction. For more than 60 years, we have created thriving places around the globe.
Lendlease Singapore is seeking an
Office and Property Administrator
to support the operations of a new Grade A commercial office building, Shaw Tower. This role involves managing office and property administration functions, supporting procurement processes, and assisting in implementing operational systems and procedures to ensure smooth day-to-day operations.
Responsibilities
Assist with day to day office operations to ensure a smooth and organised working environment Provide administrative and secretarial support to stakeholders Manage calls, visitors, emails, enquiries, and respond to requests/feedback Oversee and maintain office supplies, staff amenities including budget tracking Coordinate staff matters and events Prepare and collate simple reports, presentations, and tracking documents Maintain and update stakeholder contact records Prepare and distribute documents (e.g. minutes, letters, circulars) Support the Property team with preparation and issuance of Services Contracts / Purchase Orders / Work Orders / Letter of Awards; Assist with the processing of purchase orders, invoices and standard documentation, including follow up with subcontractor / vendor's on reports, invoices, and payments and tracking of expenses; Support monitoring of property management services, training records, warranties, certifications Coordinate tenant/manager requests, maintenance schedules, and supply needs Manage courier and mail services Ensure proper documentation and adherence to SOPs Support the Centre Manager on procurement / insurance / contract administration requirements including required documentation Arrange meetings, video conferences, reservations, and travel Perform filing, printing, and document management Support other duties as assigned
Requirements
Minimum GCE O-Level or equivalent At least 2–3 years of relevant experience Service-oriented with good interpersonal skills Proficient in MS Office applications Able to work in a fast-paced environment and meet deadlines Able to work independently and collaboratively with stakeholders at all levels Strong written and verbal communication skills
Benefits Of Working At Lendlease
Permanent position 20 days annual leave per year plus 3 days of wellbeing leave Medical, Dental and Inpatient coverage for self and dependant. Access to online wellbeing and mental health platform
Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people and support their individual needs. Inclusion sets us all up for success.
If you feel this position is suited to your skills, experience, and career aspirations, please apply on the link. To find out more about us and to explore all other opportunities visit