Operations & Documentation Support Executive, Singapore

Operations & Documentation Support Executive
Company Overview We are hiring for a multi-entity trading group operating across electronics, Sony distribution, mobile devices, timber, and FMCG business lines. We are seeking a hands-on and reliable
Operations & Documentation Support Executive
to support our operations across multiple business entities. Job Details
Employment Type:
Full-Time, Permanent Location:
Singapore (Office & Warehouse) Working Hours:
Monday to Friday, standard office hours Reporting To:
Senior Management Role Purpose
This is an
additive support role
designed to assist three key team members across trade documentation, warehouse administration, banking support, and multi-company documentation. The successful candidate will also step in independently when required, ensuring continuity of operations. Key Responsibilities
Trade Documentation Support Prepare Purchase Orders (PO), Proforma Invoices (PI), Commercial Invoices (CI), and Packing Lists (PL) Maintain weekly and monthly stock lists across multiple product lines Assist with Sony inbound/outbound cargo documentation and warehouse logs Maintain supplier and customer payment records Independently manage documentation when required Warehouse & General Administration Support receiving and packing activities when needed Scan, file, and maintain company documents across entities Maintain Excel registers for operational tracking Manage document handling cycles (collection, filing, shredding) Oversee pantry supplies, stationery, and general office upkeep Banking & Financial Support Perform banking runs (cheque deposits, document submissions at banks) Collect LC documents and update records Assist with invoice verification and basic accounts support Multi-Company Documentation & Filing Support documentation across multiple business entities Assist with Certificate of Origin (COO) and declaration letters Liaise with suppliers, freight agents, and partners Follow up on documentation to ensure smooth shipment processes Candidate Requirements
Essential Minimum
2 years of experience
in shipping, trade documentation, or operations admin Experience with documents such as
BL, PO, PI, CI, PL, LC, COO Comfortable handling banking-related documentation tasks Proficient in
Microsoft Excel
(tracking, registers, data entry) Strong attention to detail and multitasking ability Good written and spoken English Able to work independently with minimal supervision Preferred (Good to Have) Experience with
TradeNet / TRADEWEB (Singapore customs) Knowledge of
HS Code classification and trade compliance Multilingual (Mandarin, Tamil, or Malay) to liaise with the clients Experience working across multiple entities Exposure to
SAP, WMS, or ERP systems Personal Attributes
Adaptable and flexible across different tasks and teams Reliable and capable of working independently Discreet with confidential documents Proactive and detail-oriented Strong team player Work Environment
You will work across multiple business lines including electronics, Sony distribution, mobile, timber, and FMCG. This role requires flexibility, as responsibilities vary daily. You will collaborate closely with three team members, each managing different functions. What We Offer
Stable, long-term position in an established trading group Exposure to multiple industries and business functions Hands-on learning in trade, logistics, and finance Supportive and collaborative team environment Competitive salary based on experience