Document Controller, Singapore

Responsibilities related to document control and project file management, ensuring security and compliance in handling project documents and archives.

• Managing project document flows between client and users in strict accordance with security requirements
• Coordinating the setup of file management/archival system in line with industry information management best practice
• Supporting system users to ensure understanding of system and process requirements
• Maintaining document archives – electronic and hard copy, ensuring all records-management activities adhere to good practices, policies and legal requirements
• Fulfilling document retrieval requests
• Conducting periodic audits to ensure adherence to document control process and procedure
• Liaising/co-ordinating with management team
• Providing monthly document analytics reports using agreed KPIs that focus on performance and quality
• Proficiency in communication and coordination skills
• Supporting the preparation of monthly project reports
• Performing technical admin support for project team

• Possess Diploma in Engineering or Technology related curriculum
• Minimum 3 years document control experience
• Experience in large, complex projects
• Proficient with Excel, Word, SharePoint and PowerPoint
• Be well organized and systematic
• Possess good communication skills
• Proactiveness in work related matters