Executive Assistant / Administrator, Singapore

Working Location: Orchard Working Schedule: Mon - Fri (9am - 6pm) Contract Tenure: 4 months
Executive Assistant cum Administrator Singapore Office We are looking for a
highly organized and proactive Executive Assistant cum Administrator
to support the Director and also ensure the smooth day-to-day running of our Singapore office. In this role, you'll be at the heart of our workplace operations-supporting employees, coordinating vendors, and making sure our office is a productive, welcoming, and well-maintained environment.
Key Responsibilities
Office & Facilities Management Oversee all office maintenance and repairs, including lighting, equipment, carpets, and other facilities to ensure a safe and comfortable workspace. Coordinate with vendors for office equipment Manage office plant maintenance, from regular upkeep to adding new greenery. Supervise cleaning staff and ensure hygiene standards are consistently met. Manage biometric access rights, locker assignments, and name card printing. Administrative & Operational Support Handle travel requests for the Singapore office, ensuring timely approvals and arrangements. Oversee mailroom operations, screen calls, and manage reception duties. Raise purchase orders, reconcile invoices, and submit expenses in Coupa in an accurate and timely manner. Send internal announcements regarding building notices, fire drills, and other safety exercises. Event & Staff Engagement Support Assist in planning and coordinating annual company gatherings, team-building activities, and office-wide events.
What We're Looking For Strong organizational and multitasking skills with attention to detail. Excellent communication skills and a customer-service mindset. Ability to manage multiple vendors and coordinate across different stakeholders. Proficiency in Microsoft Office