Executive Assistant, Singapore

The Assistant Executive Secretary provides high-level administrative and organizational support to senior leadership members. This is a 12month contract role, renewable based on performance and organizational needs, with the potential to convert to a permanent position. The role ensures smooth day-to-day operations, manages executive schedules, and facilitates effective communication across the organization. Responsibilities: The following is a detailed, but not exhaustive, listing of the hands-on tasks you will undertake in the role: Administrative Support to Senior Leadership Team - Assisting the Senior Leadership Team with day-to-day administration needs and support. Duties not limited to business travel arrangements and processing of expenses claims, and any other ad-hoc duties as assigned. - Keeping track and organizing all business travel arrangements such as obtaining travel approvals and visas, booking of flights, accommodation. - Provide support in The Notice of Change in Board of Directors of the Company and including, Notary of Certification and passport, etc. - Support the planning and execution of leadership meetings, events, and board activities - Handle sensitive information with discretion and professionalism
Office Administration - General Office Administration. - Manage the administrative activities of the overall organization so that equipment, supplies, and other resources are used effectively and economically. - Provide and maintain office and tools related support to the employees which include, but not limited to office stationery supply management, office stationery printing, name cards and courier service arrangement. - Corporate Mobile/Data SIM Management. - Perform as Egencia travel portal's administrator - Biometric finger-print management. - Adhoc projects and events when required Qualifications: - Education: Diploma or Degree in Business Administration or related field - Experience : At least 2-3 years of experience in office administration, facilities management or similar - Knowledge and Skills- Proficient in MS office - Experience in providing administrative support and office management to a team environment - Good communication skills, both oral and written. - Able to work independently and as a team - Excellent time management skills and ability to multi-task and prioritize work - Demonstrates high attention to detail and strong organizational skills
- Behavioral attributes- Excellent interpersonal & communication skills - Initiative, proactiveness, and independence - High levels of energy and enthusiasm, and a positive attitude - Flexibility and willingness to work with ambiguity - Trustworthy to handle confidential matters - Meticulous and organized
Flexible Work Arrangements - Hybrid flexibility: 1 to 2 days work-from-home per week. - Flexible arrangements possible, but on-site presence is preferred for smooth coordination with leadership and office operations.