Personal Assistant to Managing Director, Singapore

Role Purpose
The Personal Assistant (PA) provides high-level administrative, organisational, and coordination support to the MD & other functions, as well as involvement in ad-hoc projects. This position requires excellent judgment, discretion, and the ability to work in a matrix environment across multiple countries and time zones.
Key Responsibilities
Executive Support
Manage complex calendars, scheduling meetings across multiple time zones, and prioritising competing demands Coordinate regional leadership meetings, board meetings, budget meetings, internal/external forums, including agenda preparation, minutes, and follow-up actions Handle travel arrangements (flights, accommodation, visas where applicable) and prepare detailed itineraries Act as a key point of contact between the MD and internal/external stakeholders, screening and prioritising communications Prepare and format presentations, reports, correspondence, and briefing materials Support confidential and sensitive matters with the highest level of discretion
Administrative Support – Other Functions
Provide administrative assistance including travel and diary management, meeting coordination, and document preparation for other functions. Support department seminar or event organisation.
Ad-hoc Projects & Regional Initiatives
Support ad-hoc regional projects as assigned by the MD Assist in planning and execution of events, workshops, or offsites Conduct basic research, data collation, and analysis to support decision-making Track action items and project milestones to ensure timely completion
General Office & Administrative Support
Maintain and organise electronic and physical filing systems Process expenses, invoices, and purchase requests in line with company policies Support onboarding logistics for new leadership hires as required Continuously improve administrative processes to enhance efficiency
Key Requirements
Experience & Qualifications
Minimum 5–8 years' experience as a Personal or Executive Assistant, preferably supporting senior regional or C‑suite leaders Experience working in a regional or multinational organisation Strong exposure to managing multiple stakeholders and priorities
Skills & Competencies
Exceptional organisational and time-management skills Strong written and verbal communication skills High level of discretion, professionalism, and integrity Ability to work independently and proactively anticipate needs Strong attention to detail with the ability to see the bigger picture Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); digital-savvy with collaboration tools Fluency in French is an added advantage.
Other Requirements
Comfortable working across cultures, time zones, and with virtual teams Flexible and adaptable, with a 'can-do' attitude Willingness to support outside of standard working hours when required
A creator, artisan and seller of high-quality objects since 1837, Hermès is an independent, family-owned French house that employs nearly 25,185 people worldwide. Driven by its permanent entrepreneurial spirit and consistently high standards, Hermès cultivates the freedom and autonomy of each individual through responsible management. The company perpetuates the transmission of exceptional know-how through strong territorial anchoring that respects people and resources. Sixteen artisanal métiers feed the creativity of the house, whose collections are presented in over 300 stores around the world.