Accounts Payable Executive (AP), Singapore

Key Responsibilities 1. Procure-to-Pay Ownership& Control Own the full AP lifecycle from invoice receipt to payment execution Act as a control gatekeeper to ensure invoices are complete, accurate, and properly approved before processing Enforce mandatory documentation standards (approvals, supporting documents) Reject incomplete or non-compliant submissions and return to the originating function Ensure accountability sits with the source of the transaction, not AP 2. Payment Execution &Cash Discipline Prepare and execute weekly payment runs (vendors, staff claims, reimbursements) Ensure all payments are supported, verified, and aligned with internal controls prior to release Coordinate with Finance Lead on payment prioritisation and cash flow considerations Maintain clear audit trails for all payments processed 3. Staff Claims Governance Review and process employee expense claims with strict adherence to company policies Ensure completeness of supporting documents and proper approvals 4. Vendor & Invoice Management Manage vendor invoices, ensuring correct coding, classification, and system entry Liaise with vendors on discrepancies, payment status, and clarifications Monitor vendor statements and resolve discrepancies in a timely manner 5. Reconciliation &Financial Integrity Perform vendor statement reconciliations and AP ageing reviews Ensure AP sub-ledger integrity and alignment with the General Ledger Support month-end close with accurate accruals and AP balances 6. Controls, Compliance& Risk Management Ensure adherence to internal controls, approval workflows, and finance policies Identify and flag duplicate invoices, irregular transactions, or control breaches Maintain complete and audit-ready documentation for all AP transactions 7. Process Improvement & Digitalization Identify root causes of inefficiencies or recurring issues within AP processes Drive improvements to reduce manual work, errors, and rework Support system enhancements and automation initiatives (e.g., Oracle NetSuite workflows) Maintain clear and updated SOPs for AP processes Key Requirements Technical & Functional Expertise 3-4 years of hands-on Accounts Payable experience Strong understanding of end-to-end procure-to-pay processes Experience managing payment runs, vendor invoices, and staff claims Familiarity with Singapore GST and compliance requirements Experience with Oracle NetSuite is a strong advantage Proficient in Excel and comfortable working with systems Professional Attributes High attention to detail and strong sense of accountability Firm on controls and able to uphold standards under pressure Proactive, structured, and solution-driven Able to work independently and manage multiple deadlines Communication &Stakeholder Management Able to communicate clearly with vendors and internal stakeholders Comfortable enforcing controls and challenging non-compliant requests Able to work cross-functionally while maintaining finance discipline