Executive Assistant & Special Projects Lead, Singapore

Reports to:
Managing Director
About the Role The Executive Assistant & Special Projects Lead provides high-level support to the Managing Director while managing key strategic projects and initiatives. This role offers exposure to cross-functional teams and opportunities to contribute to high-impact projects, with potential for growth into a broader leadership support role.
Key Responsibilities Executive Support (25%) Provide comprehensive support to the Managing Director and senior leaders, including calendar management, meeting coordination, and communication of deadlines and deliverables. Coordinate travel, accommodation, visas, and itineraries for senior leaders. Prepare administrative reports, manage expenses, and maintain organized filing systems. Partner with leadership on prioritizing initiatives and supporting decision-making.
Special Projects & Strategic Initiatives (40%) Assist in planning, coordinating, and tracking company-wide projects and initiatives, ensuring alignment with organizational goals. Maintain project documentation, status reports, and ensure timely follow-up on deliverables. Coordinate project timelines, resources, and key milestones to ensure successful execution. Gain exposure to strategic initiatives and cross-functional projects, with opportunities to take on broader responsibilities over time.
Administrative Support (35%) Oversee administrative operations, including managing office supplies, vendor relationships, and service provider management. Provide administrative support for various internal teams, managing documentation and maintaining organized filing systems. Coordinate IT systems, including creation and removal of employee email accounts and assisting with onboarding. Support the management of departmental budgets for administrative needs.
Requirements Bachelor's degree in any discipline, preferably with experience in business administration, project management, office management, or related fields. Minimum of 5 years of experience providing executive support and managing office operations, including exposure to special projects or cross-functional initiatives. Experience in a fast-paced trading or commodities environment is a plus. Strong organizational, decision-making, and problem-solving skills, particularly under pressure. Excellent communication, writing, and interpersonal skills, with the ability to engage at all organizational levels. Motivated to continuously learn and grow, with a desire to take on higher-impact responsibilities over time.