Team Secretary (Engineering), Singapore

Secretarial Duties Support daily activities of the Team Leaders and project teams Take instructions and respond to emails / letters Arrange internal and external meetings, setup virtual meetings via Teams Receive guests and arrange meeting rooms, refreshments and presentations Handle travel arrangements - flight reservation, hotel accommodation Data entry and update of clients' database / name cards Cover the reception counter whenever required Tendering Duties Coordination and compilation of
bid documents, tender questionnaires
and pre-qualifications, preparation of presentation materials, reports, specifications, fee & submission proposals for the project team Monitor and track status of projects Attend project meetings and take meeting minutes Job Requirement Possess a Diploma or equivalent Secretarial qualification Minimum 2 years of experience in similar capacity Previous experience in supporting engineering project teams & tender submissions is preferred Possess excellent interpersonal and communication skills Good initiative, well organized, meticulous and able to work independently Proficient in MS Office Tools (Word, Excel, Power Point, Outlook) Ability to start work immediately or within short notice is highly advantageous