Coordinator - Field Service Support (No Experience required …, Singapore

Job scope: Under the direction of the Supervisor, provides dedicated support to the Field Service Organization and our customers. This includes Organize travel arrangements including travel request approval ,hotel, flights,hire car, visas, work permits, EHS matters, collecting all required supporting documents prior to dispatch etc. Assist to place purchase order to sub-vendors and verify invoices. Updates data files, personnel database, and controlled documents. Monitoring and updating of job planning schedule. Assist with Field Service assignment tracking and manpower scheduling Administration of quotations and purchase orders Assist with preparation of job-related crew letters Performs general office work Any other ad hoc requirements as specified by the incumbent's Line Manager Capture and input Field Service jobs associated costs (man-hours and expenses) into ERP system including collection of timesheets and expense reports. Assist in preparation of Sales Invoice, calculation of invoice amount as per PO definition. Assist to provide support to customers in all enquiries in invoicing matters Support to Technical Service Department for dispatching, invoicing etc. Maintain FSE utilization, CVs, Safety training records (e.g. BOSIET), personal information and all data pertaining to work and dispatch. Filing of quotation and sales invoice Maintains approved vendor list (AVL) including personnel details. Maintain and update ERP system manual, and assist in P6 system, etc. Support Finance and EHS for internal/externalaudit To support sales engineers /customers in providing all quotations Assist in monitoring and updating job forecast schedule Assisting other team members as required
Requirements: The job requires excellent communication skills and the ability to communicate withpeople at all levels including customers and suppliers Capable of working to strict deadlines and ability to react to ever-changing situationsin a fast-paced environment Excellent organizational skills and ability to manage several tasks simultaneously Able to work reliably and independently when required Commercial awareness Some experience of using ERP systems / strong Microsoft Excel skills Sales and purchase ledger input experience Understanding and appreciation of working with ISO9001 quality system Strong team player and high self-motivation Professional telephone manner Experience in travel arrangement, visa application Competence with the application of the MS-Office software package (Word, Excel, Access, PowerPoint, mail systems, Lotus Notes) and some experience of using Oracle ERP system Those without experience are welcome to apply as training will be provided
Industry: US and Japanese MNC dealing with Oil & Gas Employment: Permanent role Benefits: AWS + VB, 14 days annual leave Location: International Business Park Working hours: 8.30am to 5.30pm / Mon-Fri Jessie Hoe Huey Miin CEI R1103861 EA Lic: 99C4599