Purchaser cum Project Administrator (Construction/Building …, Singapore

Purchaser cum Project Administrator
$3,800 basic + variable bonus Gul Circle, Singapore Monday to Friday, 8:00am to 5:30pm Saturday, 8:00am to 12:00pm A reputable and fast-growing construction firm, recognized for delivering quality projects and maintaining strong operational excellence, is seeking a proactive and detail-oriented Purchaser cum Project Administrator to support both procurement and project coordination functions. Key Responsibilities Purchasing Management Manage, plan, and oversee procurement processes across projects, ensuring compliance with company policies and procedures Evaluate sourcing options based on cost, quality, durability, and environmental considerations Source and procure materials to achieve optimal pricing, timely delivery, and required standards Maintain and update a comprehensive database of purchasing cost information for analysis and reference Prepare and issue purchase orders and related documentation with accuracy and in line with contractual requirements Generate procurement reports, providing key insights and performance metrics Collaborate with logistics, suppliers, and internal stakeholders to ensure smooth delivery and receipt of goods Work closely with project managers, quantity surveyors, and other team members to align procurement with project needs Project Administration Prepare, organize, and manage project documentation, including contracts, purchase orders, and reports Coordinate and schedule meetings, including preparation of agendas and recording of minutes Monitor project progress to ensure milestones, deadlines, and deliverables are met Handle submissions and ensure timely coordination and responses from relevant parties Support project closeout processes and ensure all administrative requirements are completed Act as a key liaison between internal teams, facilitating effective communication Maintain regular communication with clients, addressing queries and providing updates Liaise with vendors, subcontractors, and suppliers to ensure timely delivery and proper documentation Assist in managing project financials, including invoice processing, payment tracking, and expense recording Maintain organized records of all project-related documentation (digital and physical) Track contracts and amendments, ensuring compliance with agreed terms Update and maintain project and vendor records Support accounts data entry, including recording supplier invoices and verifying invoices against purchase and delivery orders Perform general administrative duties such as filing, scanning, and record management Undertake additional administrative, accounting, or project-related tasks as assigned Requirements Diploma in construction 2 years of experience in the construction industry Proven experience in procurement and project administration, preferably within construction or a related sector Strong knowledge of procurement processes, including sourcing, negotiation, and supplier management Strong negotiation and stakeholder management abilities