Temporary Administrative Executive (6-month), Singapore

Reporting to the Head of Facilities, we are seeking a reliable and detail-oriented Temporary Administrative Executive to support departmental operations during a maternity coverage period. This role plays a key part in ensuring smooth day-to-day administrative coordination, including documentation, procurement support, scheduling and follow-ups with internal and external stakeholders, to ensure continuity of operations. Responsibilities Provide day-to-day administrative support to ensure smooth departmentaloperations Prepare reports, meeting minutes and correspondence accurately andpromptly Maintain proper filing systems and ensure accurate document management Manage departmental email communications and follow up on action items Coordinate meetings, appointments and vendor schedules efficiently Liaise with internal departments and external vendors on operational matters Raise purchase requests, purchase orders and obtain quotations as required Track invoices, delivery orders and ensure timely payment processing Assist in monitoring maintenance, operational or project-related follow-ups Update trackers, reports and databases while ensuring accuracy and compliance with procedures Requirements Minimum 2 years' of relevant administrative experience preferred Proficient inMicrosoft Office (Excel, Word, Outlook, PowerPoint) Strongorganisational, coordination and communication skills Able to multitask,prioritise and work independently Detail-oriented with a proactive approach and strong follow-up skills Able to handle sensitive information with confidentiality and professionalism Positive teamplayer with a professional attitude Experience infacilities, operations or a club environment is an advantage Only shortlisted candidates will be notified Benefits for this temporary role include: Transport to/from Sixth Avenue MRT Duty meals provided 5-day work week