Administrative Executive, Singapore

Job Summary The Administrative Executive is responsible for providing comprehensive administrative and operational support to ensure smooth day-to-day office operations. The role includes managing office administration, documentation, coordination, communication, and supporting various departments when required. Key Responsibilities: Handle daily administrative and office support tasks Manage incoming calls, emails, letters, and correspondence Maintain proper filing systems and company records Prepare reports, documents, presentations, and meeting materials Schedule meetings, appointments, and coordinate meeting arrangements Record meeting minutes when required Monitor and maintain office supplies and stationery inventory Liaise with vendors, suppliers, and service providers Ensure office equipment and facilities are properly maintained Coordinate office maintenance and repair works Support company events, meetings, and internal activities Maintain accurate data entry and documentation records Assist in preparing quotations, invoices, purchase orders, and reports Coordinate with internal departments on administrative matters Ensure proper documentation filing and retrieval systems Assist management and departments with ad hoc administrative duties Handle confidential information with professionalism and discretion Ensure compliance with company administrative procedures and policies Job Requirements: Diploma, Higher NITEC, or equivalent qualification Minimum 1-2 years of administrative experience preferred Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) Good organizational and multitasking skills Strong communication and interpersonal abilities Attention to detail and accuracy Responsible, proactive, and able to work independently Experience in office administration or coordination role Basic knowledge of accounting or HR administration is an advantage Familiarity with office management procedures and systems