Administrative Assistant (Office & Facilities), Singapore

Office Administration . Support daily office administrative functions to ensure smooth operations. . Maintain and organize company documents, records, and shared filing systems. . Prepare reports, spreadsheets, and documentation as required. . Coordinate internal administrative matters and support cross-functional teams. Facilities & Building Management Support . Maintain building maintenance records, service reports, and compliance documentation. . Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules. . Track maintenance timelines, service requests, and follow up on completion of works. . Ensure proper documentation and filing of facilities-related records. HR Administrative Support . Assist with HR administrative tasks such as maintaining employee records and documentation. . Support recruitment coordination, including interview scheduling and candidate documentation. . Ensure HR records are properly organized in digital systems. IT & Digital Administration . Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms). . Support document control and version management across departments. . Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.