Receptionist cum Facilities Administrator, Singapore

Working Location : Pasir Panjang, Mapletree Business City Working Hours : Mondays to Fridays, 8.30am to 5.30pm
. Receptionists must be smartly attired to project Client's Corporate image. . Answer switchboard within 3 rings to all incoming telephone calls and ensure that all messages are directed to the right recipients. . Perform reception service in an efficient, professional and courteous manner . Greet, receive, inform and guide on-site visitors arriving at the main reception desk . Welcome trainers and give them folders and meeting room keys. Issue trainers passes on confirmation of their identities. Give Wi-Fi codes. . Maintain a visitors/participants log to sign in and sign-out . Arrange the host to receive their visitors . Issue visitor passes on confirmation of their identities . Provide administrative support such as photocopying, faxing, providing wi-fi codes, etc. to all visitors, guests, participants and trainers . Managing relevant record and compliance to security procedures, and responsible for issuing ID badges and tracking and ensuring their return . Make reservation as required for restaurant, order taxi, confirm airline tickets, etc. to all visitors, guests, participants and trainers . Contribute to achieving strong customer relationships by focusing on responsiveness and communications as well as on meeting and/exceeding customer's expectation . Mail Service - Receive mail from Singapore Post, courier services which will then need to be sorted for the occupants. . Ensure the cleanliness and upkeep of the area/lounge to reflect the Client's Corporate image if necessary, call the cleaning services . Handle Help Desk on all user request . To play a key support role in the delivery of client projects, including client liaison, contact with internal resource departments and external suppliers, and administrative work. . Support Client's Event Management team with meeting room reservation and arrangements. Daily equipment check in conjunction with meeting room support.