Executive, HR & Admin, Singapore

ROLE AND RESPONSIBILITIES 1. Human Resources Operations & Employee Lifecycle . Coordinate and administer end-to-end recruitment activities, including job descriptions, liaison with recruitment agencies, resume screening, interview coordination, onboarding, and offboarding. . Prepare and administer HR documentation such as employment contracts, confirmation letters, increment letters, termination letters, and other HR correspondence. . Manage employee relations matters, including responding to staff queries, follow-ups on HR-related issues, and supporting grievance or appeal processes. . Conduct and support exit interviews and ensure proper clearance and documentation. 2. Payroll, Compensation & Benefits . Handle monthly payroll processing accurately and on time, including payroll journals and supporting documentation. . Maintain accurate records for attendance, leave, salary administration, contract renewals, and staff movements. 3. HR Records, Compliance & Governance . Maintain, update, and ensure completeness of all HR records, including physical personnel files (P-Files), e-HR folders, and HRMS (Info-Tech), for both existing and resigned staff. . Ensure HR records are organized, accurate, and audit-ready, including regulatory and statutory documentation. 4. Work Passes, Claims & Statutory Matters . Handle all work pass matters, including application, renewal, issuance, cancellation, and tax clearance for foreign employees. . Administer government and statutory claims such as NS, childcare, maternity, levy, medical, insurance, and staff injury claims in a prompt and compliant manner. 5. Learning, Development & Performance Support . Support training and development initiatives, including training needs analysis, course administration, coordination, and post-training evaluation. . Assist in performance appraisal processes and the compilation of relevant performance documentation. 6. Staff Engagement & Administration . Support staff welfare, engagement initiatives, and company events such as annual dinners, team-building activities, and other corporate activities. . Promote the Group's corporate values to foster a positive and inclusive workplace culture. . Provide general administrative support and undertake ad-hoc duties as assigned by the HR Manager. REQUIREMENTS Qualifications & Experience . Diploma or Degree in Human Resource Management or equivalent. . Minimum 3 years of relevant HR, Admin, and Payroll experience. . Familiar with Singapore employment legislation, including the Employment Act and CPF regulations. . Experience with Info-Tech HRMS or similar HR systems is an advantage. Skills & Competencies . Strong sense of responsibility, integrity, and confidentiality. . Meticulous, well-organized, and detail-oriented. . Able to work independently, manage deadlines, and perform under pressure. . Good interpersonal and communication skills (written and verbal). . Proficient in Microsoft Office applications (Excel, Word, PowerPoint). ADDITIONAL INFORMATION . The role will be based at HQ (Lavender) initially, before relocation to the West Coast. . 5-day work week. . Official working hours: o Monday to Thursday: 8:30 am - 6:00 pm o Friday: 8:30 am - 5:30 pm . Singaporeans only.