Administrator Cum Document Controller, Singapore

Company Overview A Construction Civil Engineering organization (main contractors) engage in a civil LTA project . The company values teamwork and continuous learning. Job Summary You will manage and coordinate document control and administrative tasks for the Design Team in a construction project, ensuring timely and accurate handling of project documents and supporting smooth communication with consultants and clients. Responsibilities Administrations Issue of stationeries / Pantries/ Toiletries & control including purchasing and cost compare Event arrangement/ Workers mthly dinner arrangement/ Fruit day/Bonding day and etc Renewal of TOL lease/ GGBS/ ISO / BCA upgrade Monitor, update of all software expire date and do compare cost before renewal HP/ Singtel/ Elect bill/ Starhub recontract and keep mthly record Letter box / postage/ courier Cover DC duties when necessaries Update and keep record of all computer/ Lap top/ Copier/ Furniture/ Coffee maker /furniture/ phone and all admin assest. All master outgoing and incoming correspondence to control and master email out to all HOD Arrangement of meeting room Shell Petrol Card/ Mr Chiang golf membership card/ Mr Chiang corporate credit card Verified all admin suppliers tax invoice and keep record or qty Record and update vehicles insurance and road tax. Cost compare of all insurance renewal Assist in ISO and GGBS audit Update,record and control of all company's HP, Internet, Elect, water usage include renewal of contract General admin Document Controller Manage daily document control tasks for the Design Team to ensure accurate and timely handling of project documents Coordinate document exchanges with design consultants and clients (LTA) to maintain effective communication and project progress Obtain project team approvals to access relevant platforms and systems for document management Maintain organized electronic and hard copy records of project documents to support project tracking and compliance Assist with administrative duties to support the Design Team's operational needs Collaborate effectively with team members to meet project deadlines and maintain a neat and orderly work environment Other ad-hoc administration duties Preferred competencies and qualifications Minimum 2 years of experience in administration/DC, preferably within construction projects Proficient computer skills to manage electronic documentation and communication O Level certification or higher Ability to work well in a team and maintain a neat, organized personality