SENIOR PURCHASING ASSISTANT, Singapore

I) A critical member of the Procurement team with the following Duties and Responsibilities: 1. Order Processing: - Upon receiving customer orders, efficiently prepare sales orders and process purchase orders to suppliers. This includes verifying order details, ensuring accuracy, and facilitating smooth transactions to maintain customer satisfaction. 2. Supply Coordination: - Coordinate and follow up closely with suppliers and relevant internal departments to ensure on-time delivery of products. This involves monitoring supply chain activities and resolving any issues that may hinder the timely delivery of products in the right quality and quantity. 3. Day to Day RFQs Management: - Prepare and respond promptly to requests for quotations from customers. 4. Relationship Management: - Establish, manage, and enhance long-term beneficial relationships with customers and suppliers. Foster open communication and collaboration to build trust and ensure mutual success in procurement activities. 5. Negotiation: - Negotiate with vendors to secure advantageous terms and conditions, including pricing, delivery schedules, and payment terms. 6. Administrative Support: - Perform various administrative tasks to support the procurement department's operations. This includes maintaining records, processing documentation, and ensuring compliance with ISO standards, organizational policies and procedures. 7. System Improvement: -Work closely with team members and appointed vendors to support and enhance the current procurement system. 8. Additional Duties: - Undertake any other duties or projects as assigned by the reporting officer. This flexibility ensures that the procurement team can adapt to changing business needs and priorities. II) Core Technical Skills Computer literacy skills (Strong competency in use of Excel) Enterprise resource Planning System - SAP Business One ENT Vision - Sales & Sourcing Automation AI system Custom Declaration Competency Certification Others - 5,5 days week. Alternate Saturday upon completion of 3 months service