Procurement and Operations Executive (F&B), Singapore

To support day-to-day procurement operations across outlets, including purchasing coordination, invoice processing, inventory reconciliation, supplier administration and data maintenance in compliance with company procurement policies and procedures.
Responsibilities
Procurement Operations, Supplier & Invoice Management Support day-to-day purchasing activities, including local purchases Coordinate with suppliers and internal stakeholders to process, track, and resolve order and invoice-related matters Verify invoices against purchase orders and delivery records, and process them in the system in a timely and accurate manner Liaise with Finance on payment and invoice-related issues (e.g., discrepancies, missing invoices) Maintain proper documentation, including credit notes, non-trade invoices, and receipts Ensure procurement activities comply with company procurement policies and procedures
Inventory Control and Reporting Perform month-end stock takes at outlets Reconcile monthly inventory reports for Front-of-House (FOH) and kitchen operations
Supplier Onboarding & Data Management Prepare supplier account opening forms and supporting documentation, and coordinate internal approval prior to onboarding Create and maintain master data (e.g., ingredients, recipes, supplier records, POS keys) in procurement system
Claims and Administrative Support Process reimbursement claims, including verification, documentation, and approval coordination Perform other duties as assigned from time to time
Requirements Diploma or equivalent in Supply Chain, Business, Accounting, or related field 1 year of experience in procurement, purchasing, F&B operations, or administrative support Proficient in Microsoft Excel and general computer systems Strong attention to detail and accuracy in handling data and invoices Good communication skills to liaise with internal teams, suppliers, and Finance Able to work in a fast-paced F&B environment and manage routine operational tasks Responsible, reliable, and able to follow procedures and compliance requirements