Admin Assistant, Singapore

Job Title: Admin Assistant
Location: Changi Business Park, Singapore
Employment Type: Full-time
Working Arrangement: 4 days in office + 1-day WFH
Salary Range: SGD 2000 - 2500 per month
Job Overview:
We are looking for an Admin Assistant to support our group of companies with day-to-day administrative, HR coordination, and project-related tasks. The ideal candidate is organized, proactive, and able to manage multiple responsibilities with accuracy and professionalism
Key Responsibilities:
Handle work pass / visa applications (EP, S Pass, WP) for employees across the group of companies Manage timesheet submissions, tracking progress, and following up with employees Coordinate education verification, background checks, and onboarding formalities Liaise with new hires to collect required documentation and ensure smooth onboarding Maintain and update employee records, HR trackers, and documentation repositories Provide high-level administrative and coordination support to HR and project teams Prepare reports, documentation, and assist in general office administration Support ad-hoc HR, administrative, and project activities as required
Requirements
1-3 years of experience in administrative or HR coordination roles Basic understanding of Singapore work pass processes is an advantage Strong communication, coordination, and follow-up skills Proficient in MS Office (Excel, Word, Outlook) Able to handle confidential information professionally Detail-oriented, organized, and capable of working independently