Commercial & Operations Executive (Offshore Support), Singapore

Technical & Engineering Provide engineering support. Review contracts, technical specifications, and equipment requirements to ensure alignment with design obligations. Prepare drawing schedules and coordinate technical meetings with clients, classification societies, designers, vendors, and system integrators. Interpret classification rules and maritime regulations, with the ability to read and analyze technical design drawings. Work independently while collaborating effectively within a team environment Business Development & Commercial Support Assist in preparing proposals, pre-qualification documents (PQs), expressions of interest (EOIs), and tender submissions for offshore support services. Coordinate with internal departments (technical, crewing, HSEQ) to gather inputs for commercial submissions. Maintain a central repository of commercial templates, vessel brochures, past bids, and technical specifications. Track ongoing tenders, submission deadlines, clarifications, and outcomes. Contracts Management Maintain a contracts and charter database including validity, renewal dates, KPIs, and deliverables. Monitor key obligations under client contracts and escalate compliance issues or commercial risks. Assist in preparing documentation for contract variations, renewals, and performance reporting. Procurement & Logistics Support in preparing and processing requisitions for spares, stores, and services. Liaise with the purchasing team and vessel staff to monitor delivery status and arrange shipments. Act as a communication bridge between the ship and shore technical teams. Market & Client Engagement Conduct basic market research on identified projects and competitor positioning. Support client presentations, meeting coordination, and follow-ups. Prepare vessel capability profiles and custom presentations for potential clients. Maintain trackers of client interactions, sales pipeline, and business opportunities. Schedule meetings, prepare minutes, and assist in follow-up actions. Documentation & Reporting Maintain organised records of all commercial correspondence and submissions. Assist in preparing periodic reports for internal management, including win/loss analysis, vessel utilisation trends, and tender pipeline updates. Support the digitalisation and formatting of commercial documentation in line with branding guidelines. Maintain and update vessel technical records, certificates, and class/statutory documentation. Qualifications & Experience Degree in Marine Engineering, Mechanical Engineering, Maritime Studies or related field. At least 3 years of experience in ship management or maritime operations preferred. Fresh graduates with a strong interest and internship experiences in maritime technical work may be considered. Familiarity with offshore support vessels (AHTS, PSV, DSV, etc.) is preferred. Skills & Competencies Good working knowledge of Microsoft Office (especially Excel, Word Project, PowerPoint). Good understanding of commercial processes and documentation in offshore services. Ability to comprehend technical specifications and engage in technical discussions with clients. Excellent written and verbal communication skills. Ability to communicate in Mandarin is required to liaise with Mandarin-speaking clients and seafarers Organised, deadline-driven, and able to manage multiple priorities. Team player with attention to detail and a proactive mindset. Working Conditions Office-based role with occasional travel for client meetings, industry events, or vessel visits as required. May involve support outside regular hours during major tender deadlines or mobilisation activities.