Procurement Executive / Assistant, Singapore

KEY JOB PURPOSE The Procurement Executive/ Assistant is responsible for ensuring the smooth and cost-effective procurement of materials, equipment, and services required to support research, process development, and operations. The role supports the research and process engineering teams by sourcing high-quality materials (including chemicals, substrates, and coating-related supplies), managing suppliers, and ensuring timely delivery to enable uninterrupted solar cell fabrication and experimental activities.
Job Responsibilities: Sourcing for relevant and reliable suppliers. Liaison with suppliers for pricing, availability of stocks, delivery date and other inquiries. Request quotations from suppliers and to negotiate pricing, timeliness and payment terms. Ensure a good selection of supplies and suppliers. To constantly evaluate supplier performance. Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc. Manage good relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts. Review material plan and work with project managers, QS and suppliers to support site team. Ensure proper purchasing procedures are in place to facilitate efficient ordering and delivery. Raise and create purchase requisitions for procurement of goods and services. Create Purchase Orders (PO), track PO closure and review open POs. Oversee prompt issuance of POs to suppliers. Maintain records of goods received and ordered. Documentation of supplier information, shipment to site matters, update the resource database and compilation of Purchase Orders, Delivery Orders and Tax Invoices. Monitor and prepare purchasing related reports. Review supplies received by doing quality check assurances to ensure no defects. Ensure that purchasing process is effectively implemented and maintained. Maintain and ensure proper filing of purchasing documents. Maintain inventory/stock levels. Monitor goods in and goods out of inventory. Handle all other purchasing administrative works. Job Requirements Candidate must possess at least a Secondary School/Professional Certificate/NITEC, Diploma, Advanced/Higher/Graduate Diploma/Degree, any field. At least 1 year(s) of working experience in the related field is required for this position. Preferably Junior Executives specializing in Purchasing/Inventory/Material /Administrative Support or equivalent. Good communication skills and able to communicate with suppliers and internal department well. Excellent negotiation skills for best material/equipment/service pricing and payment terms from suppliers. Be driven, responsible, organized, independent and able to handle stress well. Able to learn fast, think fast and multi task.
ABRIDGED VERSION OF JOB DESCRIPTION AND REQUIREMENTS We are looking for a focused and highly motivated individual to contribute to a dynamic and growing team. This team focuses on the fabrication of next-generation photovoltaic technology in our flagship project. We regret that only shortlisted candidates will be notified.