Office & Hospitality Assistant, Singapore

We are motion: For Impact Creating sensorial experiences to move the human spirit. Founded in Singapore, we are a team of highly performing creatives, planners, strategists, project managers, designers, writers, and makers. We design human-led experiences with the senses in mind-from immersive events to integrated campaigns and transformational brand work. In simple terms, we create experiences for impact. For the past 22 years, we have been moving people and businesses to each other and into action with one another. We are looking for individuals with the right skillset, mindset and heartset to join us on our stage as we perform for our clients to produce content and events that will move people into action. Office & Hospitality Assistant About the Role We are seeking a dynamic and proactive Office Assistant to join our vibrant team in our three-story office in Singapore's town area. This role combines administrative excellence with hospitality flair, supporting our fast-paced event management operations while ensuring our office environment remains welcoming and well-organised. Key Responsibilities Administrative Support Provide comprehensive administrative support to the Finance & Admin Manager and leadership team
Conduct research and procurement for office equipment, travel arrangements, accommodation, and venue bookings, and help us stay organised so the team can do what we do best
Manage vendor relationships by soliciting quotes and maintaining supplier databases
Oversee office supplies inventory management and coordinate timely replenishment
Execute general admin tasks including document scanning, photocopying and filing
Handle external errands and office-related purchases as required
Serve as the first point of contact, greeting clients, partners, and visitors with professionalism and warmth
Maintain an impeccably stocked pantry and refreshment areas
Arrange catering and meal coordination for leadership team, staff and guests
Ensure common areas maintain a welcoming and professional appearance
Assist in preparations and set up for internal events
Event Support Coordinate logistical support for workshops, conferences, and corporate events
Support event operations as needed, including on-site assistance when required
Office Operations Maintain organised filing systems and office documentation
Support multicultural team dynamics and cross-departmental collaboration
Assist in adhoc requests whenever needed
Ideal Candidate Profile Fresh graduates and entry-level candidates welcome
Proficiency in Microsoft Office and Google Suite
Strong multitasking abilities with excellent attention to detail
Outstanding interpersonal and communication skills
Ability to work independently while contributing effectively to team objectives
Hands-on approach with a proactive, can-do attitude
Positive demeanor with genuine enthusiasm for helping others
Thrives in fast-paced, dynamic environments
Flexible and adaptable to changing priorities
What We Offer Opportunity to grow within Singapore's dynamic events industry
Exposure to diverse projects and high-profile clients
Collaborative, multicultural work environment
Health and dental care benefits
Central Singapore location with excellent transport links
Application Process Interested candidates should submit their resume. We are an equal opportunity employer committed to workplace diversity and inclusion.