Admin Assistant, Singapore

Description Under direct supervision of HOD, provides general administration support for HSE Corporate administrative matters coordination with Procurement, Finance and ISD.
Responsibilities . Raise MCRs for procurement matters and follow up on PR/PO/IP/GR. . File necessary administration documents such as MCRs/POs, IT issuance forms, etc. . File delivery orders, MCRs, purchase orders, memo faxes, correspondences, etc. . Assist, coordinate and support in HSE related invoices / General Invoices / Back charge with other dept. . Verify IFS/SAP/K2-related data for administrative support. . Coordinate and liaise with ISD for IT-related items for HSE. . Collate, issue, and purchase stationery and other items (printing, name plate, name cards, pantry items, etc.) and be responsible for replenishing them. . Petty cash reimbursement matters for HSE Corporate and related personnel. . Perform monthly and yearly inventory on PV and pass it to accounts. . Keep HSE files organized, maintain historical reference, and record data. . Monitor and maintain printer/copier matters. . Maintain office NB updates. . Timesheet, etc. Record and submit timecards for HSE staff. . Assist in applying for JI passes via HRD for HSE staff and HSE guests/vendors/contractors. . Assist and support department/Company event activities (such as Heng Kang, 7th Month, etc.). . Assist in maintaining office equipment and HSE assets. . Assist in prepare tender documents exercise eg: align word documents with new requirement/logo. . Record minutes during internal meetings/discussions. . Any other admin job assigned by department manager/HOD. . To be proactive in creating a safe working environment for everyone and ensuring that HSE inhouse rules are observed at all times. . To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks Main Requirements . Office Skills Certificate or 'O' Level. . 1 -2 years of relevant working experience in office environment. . Computer literate in MS Office Word, Excel, PowerPoint. . Proficient in SAP is advantageous.
Other Requirements . Well organized, meticulous and detailed. . Positive attitude with good interpersonal skills. . Be able to work together as a team, and/or independently, with minimal or no supervision. . Be able to work under pressure. . Be able to multi-task efficiently. . Know how to priotize tasks given accordingly.
Education Qualification . 'O' or 'A' Level Certificate or equivalent. . Diploma holder in any field.
Job Experience . Preferably 2 years of relevant experience in office administration in MNC environment. (For Admin Assistant) . Those with no experience will be considered based on qualification, and relevant soft skills.