Administrative Assistant, Private Banking, Singapore

The Administrative Assistant provides high-level administrative and operational support to Private Banking teams. This role is essential in ensuring smooth day-to-day operations, maintaining exceptional client service standards, and supporting relationship managers in delivering a premium banking experience to high-net-worth clients. The ideal candidate is highly organized, discreet, detail-oriented, and comfortable working in a fast-paced, client-focused environment.
KEY RESPONSIBILITIES In the course of carrying out the above responsibilities, the individual would be expected to be able to independently: - Provide comprehensive administrative support to Market Heads and the wider Private Banking team Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials Serve as a key point of contact for internal teams and, where appropriate, clients Prepare correspondence, presentations, reports, and client communications Maintain accurate records, files, and client data in internal systems Handle confidential information with the highest level of discretion Assist with ad hoc projects and process improvements as required Work with marketing and communications team on marketing campaigns for clients including managing gifts and entertainment budgets Assume any other tasks as assigned
REQUIREMENTS To be effective and successful in this position, he/she should:- Minimum Diploma or equivalent experience preferred Previous administrative or executive support experience, ideally within financial services, private banking, or wealth management Strong organizational and time-management skills with excellent attention to detail Professional, polished communication skills (written and verbal) High level of integrity and discretion when handling sensitive information Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with banking systems is an advantage Ability to manage multiple priorities and work under pressure Strong interpersonal skills and a client-service mindset Proactive, dependable, and team-oriented approach