Office & Administration, Senior Specialist, Singapore

Our client, an international e-commerce logistics provider with a strong global footprint, is seeking an Office & Administration Senior Specialist to support their growing Singapore operations. In this position, you will oversee day-to-day office management across two locations, ensuring a well-run, safe, and positive workplace environment. You will also play a key role in driving employee engagement activities and providing executive administrative support to senior regional leaders based in Singapore.
About The Role
Oversee day-to-day office operations across two Singapore locations, including procurement, inventory, vendor management, maintenance coordination, and invoice processing. Support office setup, relocations, facilities branding, and employee transportation arrangements. Drive executive administrative support to senior leaders calendar management, meetings coordination, travel booking, expense submission, and file management. Uphold office policies, improve administrative processes, assist with HR-related tasks (eg. induction, interview scheduling), and ensure a smooth, efficient and positive workplace environment. Drive employee engagement by planning and executing events, managing budgets, and producing communication materials.
About You
Diploma in Business Administration (equivalent) with 2+ years experience in administrative, secretarial, or office management roles. Strong organisational skills with the ability to manage multiple priorities, work independently, and operate confidently in a fast-moving environment. Excellent communication and interpersonal skills for liaising with internal teams and external vendors. Proficient in Microsoft Office Suite with basic accounting knowledge (AP/AR), facilities management exposure, and understanding or procurement processes. Detail-oriented, adaptable, willing to learn.