Junior Executive Assistant / Business Support Admin …, Singapore

Executive Summary Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.
We are looking to hire a
Junior Executive Assistant / Business Support Admin
for our client in Singapore which is a
leading
global investment bank . The incumbent will provide executive assistance to primary stakeholder and administrative support to the organization to help ensure a smooth day-to-day functioning. Responsibilities:
Provide Executive assistance support including calendar management, tasks, travel booking, claims Work closely with reporting manager - country technology executive on day-to-day organization matters. Coordinate meetings, governance routines, and stakeholder engagements to ensure smooth business operations Engage and communicate with stakeholders across diverse nationalities and cultures, fostering strong working relationships in a global environment Plan and execute engagement events, workshops, and trainings (end-to-end: logistics, invitations, setup, and hosting of virtual/in-person sessions) Manage internal communications and publications, including employee engagement initiatives, events, and surveys Handle financial and administrative processes such as expense tracking, procurement support, claims processing, and reconciliation Support headcount (HC), onboarding/offboarding, resource tracking, and reporting across the APAC Technology organisation Prepare organisational reports, metrics, and presentations for executive-level meetings and business updates Assist with financial analysis, reporting, and data reconciliation to support decision-making Collaborate effectively with regional business support and administrative teams Provide ad hoc support on executive requests, corporate communications, and business initiatives
Skills: Dynamic personality, extrovert and can engage with wide spectrum of individuals in organization – junior entry level to C suite. Relevant experience in executive assistance, administration, business support, stakeholder engagement/management, or consulting A team player and collaborate well with multi-ethnic and multi-cultural team spread across Asia Pacific - includes peers, partners, and stakeholders Excellent communication skills (written and verbal). Able to drive employee engagement initiative – in person in Singapore and virtual events covering 5 countries. Familiarity with Diversity, Opportunity and Inclusion activities, volunteering events to be conducted in organization. Desirable to have multilingual verbal communication with Singapore, Hong Kong and Taiwan staff. University degree in related fields e.g., finance, accounting, business administration or equivalent. Good Time management. Strong data and analytical skills – quantitative analytics Management reporting skills, possess experience in Excel and PowerPoint to communicate progress against targets. Experience in a presentation/graphic design role in and Technology Services Company is a plus.