Admin Executive (Community Mental Health Department), Singapore

Job Responsibilities: Ensure efficient and smooth day-to-day administrative and operational functions of the COMIT service. Manage referrals, enquiries, and service coordination through phone calls, emails, and internal communication platforms. Support the coordination of client-related administrative processes, including appointment scheduling, case assignment support, and maintenance of service records. Maintain accurate data entry, reporting templates, and administrative records in compliance with organisational and regulatory requirements. Prepare and consolidate statistics, reports, meeting minutes, and documentation for internal and external stakeholders. Coordinate onboarding and administrative support for staff, interns, and trainees. Liaise with community partners, vendors, and stakeholders to support service operations and programme activities. Support audits, workplace safety processes, emergency preparedness exercises, and compliance-related administrative requirements. Assist in procurement, finance-related administrative processes, and inventory management. Contribute to process improvements and ensure effective coordination across the team. Requirements: Diploma holder with at least 3 years of relevant administrative or operations experience. Prior experience in healthcare, social service, community care, or mental health settings will be an advantage. Strong organisational, coordination, and multitasking abilities. Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. Proficient in Microsoft Office applications (especially Excel, Word, Outlook, and Teams) and administrative IT systems. Comfortable handling data, reports, and detailed administrative processes with accuracy. Able to work independently, manage competing priorities, and exercise initiative in problem-solving. Meticulous, resourceful, and service-oriented with a positive professional attitude. Able to handle sensitive and confidential information appropriately. Location: Teck Whye If you are interested to join us, please apply via Fei Yue
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