Senior Executive, Licensor Management, Singapore

Job description:
Job Summary We are seeking a highly meticulous and proactive Senior Executive to join our Licensor Management team. This role is the operational core of our licensor relationship framework. You will be responsible for the end-to-end management of all submission and approval processes, ensuring all marketing campaigns align with the stringent brand standards of our licensors, including Universal Destinations & Experiences (UDX) and third-party licensors (e.g., Illumination, Sesame Workshop, Amblin Entertainment, etc.).
The ideal candidate is an exceptional project coordinator with a keen eye for detail, superior organizational skills, and the ability to navigate complex stakeholder landscapes.
Key Responsibilities 1. Submission & Approval Workflow Management: Serve as the primary administrator for all licensor submission portals and trackers. Prepare, compile, and submit all required materials for licensor review, including but not limited to:
Marketing & Advertising Assets (digital, social, print, TVC) Digital Content (website, app feature) OTA / TA / Reseller Content Strategic Partner Content
Ensure all submissions are complete, accurate, and adhere to specific licensor brand guidelines and submission protocols. 2. Project Coordination & Tracking: Maintain a tracker to monitor the status of all submissions, deadlines, and approvals across multiple projects simultaneously. Proactively follow up with internal stakeholders to gather required information and assets. Provide regular status reports to the Manager and key internal teams, highlighting risks, delays, or critical dependencies. 3. Licensor Relationship & Communication: Act as a key day-to-day contact for licensor representatives on operational matters. Facilitate clear and professional communication between internal teams and licensors. Schedule and coordinate approval meetings, preparing agendas and documenting feedback and action items. 4. Compliance & Brand Governance: Develop a deep understanding of each licensor's brand standards and style guides. Conduct preliminary reviews of internal materials to ensure compliance before formal submission, minimizing revision cycles. Maintain an organized and up-to-date digital library of all brand guidelines, approved assets, and licensor communications. 5. Process Improvement: Identify bottlenecks and inefficiencies in the submission and approval process. Work with the Manager to develop and implement new tools, templates, and workflows to streamline operations and improve turnaround times.
Required Qualifications Bachelor's Degree in Business, Marketing, Communications, Project Management, or a related field. Minimum 3-5 years of experience in a project coordination, brand management, marketing operations, or client servicing role. Experience within a licensing, entertainment, creative agency, or theme park environment is a significant advantage. Proven experience managing multiple projects with competing deadlines in a fast-paced environment. High proficiency in Microsoft Office Suite (especially PowerPoint and Excel)
Required Skills Exceptional Organizational Skills: Impeccable attention to detail and a methodical approach to tracking and documentation. Superb Communication: Excellent written and verbal communication skills, with the ability to interact professionally with all levels of management, both internally and externally. Proactive & Resourceful: A self-starter who anticipates needs, takes initiative, and solves problems effectively. Diplomatic & Discreet: Ability to handle sensitive information and manage relationships with tact and professionalism. Resilient Under Pressure: Maintains composure and efficiency while managing tight deadlines and feedback from multiple stakeholders.