Apprentice Administrative Assistant, Singapore

Office Administration Oversee office management including daily operation, business travel, facilities management, procurement and supervision of administrative & IT personnel.
Responsible for office facility, cleanliness, equipment, furniture and maintenance, including necessary repairs for smooth running of daily operation and a pleasant working environment.
Manage IT and telecommunication services.
Negotiate and manage contracts (and vendors) for office lease, office equipment & supply and outsourcing services such as IT, cleaning, travel and hotel.
Review and manage the quality and cost effectiveness for office operations and procurement of office equipment, supply and services.
Budget and monitor expenses of items and services managed by the department.
Regular review of work processes and develop new initiatives to improve efficiency (time & cost) and internal customer experience.
Formulate, implement and educate employees on office guidelines and policies, including regular review and update.
Manage contractors and vendors for office maintenance, renovation and relocation. Executive Secretary Provide full secretarial and administrative support to the leadership team e.g. consolidate presentation materials for management reports, prepare and follow up works for internal and external meetings etc. Proactive diary management comprising of extensive travel and heavy meetings schedule, arrangement and coordination of schedules and appointments across different time zones.
Manage flight/ground transportation, visa applications, hotel booking and expense claims.
Plan, arrange and coordinate in all aspects for on- and off-site company meetings and events Provide hospitality to key business partners and visitors.
Others Support special/ad-hoc projects by organizing and coordinating information and requirements planning, arranging, and meeting schedules monitoring results.
Organise employee engagement activities.
Manage employee on-boarding and off-boarding activities when required