Senior Purchasing Executive, Singapore

Your duties and responsibilities include the following:

• Source, evaluate, negotiate, and procure materials, products, and services based on project requirements and operational needs.
• Obtain quotations and prepare costing information for tendering and project price calculations.
• Issue Purchase Orders (PO) and monitor procurement processes to ensure timely delivery of materials.
• Conduct cost comparison and cost‑saving analysis to achieve budget control and procurement efficiency.
• Develop and maintain good relationships with suppliers, subcontractors, freight forwarders, and shipping agents.
• Monitor supplier performance, pricing, quality, and delivery schedules.

• Coordinate import/export shipments, transshipment arrangements, and logistics activities to ensure timely arrival of goods.
• Prepare and manage all shipping and import/export documentation, including invoices, packing lists, permits, BL, and related documents.
• Liaise with shipping lines, freight forwarders, transporters, suppliers, and warehouse teams regarding shipment schedules and delivery arrangements.
• Handle shipment discrepancies, damaged cargo claims, customs‑related matters, and shipping disputes professionally and promptly.
• Follow up on defective or damaged goods claims and coordinate replacement or settlement with suppliers.

• Coordinate with Accounts Department regarding supplier payments, invoices, credit terms, and related procurement documentation.
• Maintain accurate purchasing, shipping, and supplier records in the company database/system.
• Prepare procurement and shipping reports for management review when required.

• Assist in improving procurement procedures, supplier management processes, and logistics coordination efficiency.
• Support and guide junior purchasing staff when necessary.
• Resolve operational and procurement‑related issues independently and provide practical solutions in daily work operations.
• Perform any other duties and responsibilities assigned by the Management from time to time.

• Diploma or Degree in Supply Chain Management, Procurement, Logistics, Business Administration, or related field.
• Minimum 5 years of experience in procurement or purchasing (experience in the construction/building materials industry is advantageous).
• Proficient in reading, writing, and speaking Mandarin to effectively liaise and coordinate with Mandarin‑speaking suppliers and business associates from China.
• Strong knowledge of import/export procedures and shipping documentation.
• Good negotiation, communication, and coordination skills.
• Familiar with ERP systems and Microsoft Office applications.
• Experience dealing with overseas suppliers and freight forwarders will be an advantage.

• Cost analysis and budget control
• Supplier negotiation and vendor management
• Shipping and logistics coordination
• Problem‑solving and decision‑making skills
• Knowledge of international procurement practices and Incoterms