Sales and Office Administrator, Bukit Batok

Job Responsibilities
1. GoListid (Owned Responsibilities) Issue Purchase Orders (PO), Delivery Orders (DO), and Invoices on Globe3 Create and update listings on the GoListid platform for all purchase, sales, and post-inspection transactions Maintain inventory movement records for sales meetings Coordinate with the Operations Team for deliveries and collections Prepare inspection checklists and documentation folders for Sales and Operations teams Send PO/DO/Invoices to customers or suppliers via email or WhatsApp Redirect GoListid platform and WhatsApp enquiries to the Sales team Visit yards and sites for inventory verification and audit purposes Maintain proper filing and documentation (hardcopy & Google Drive) for audit purposes 2. Mlion (Support Responsibilities) Assist in issuing PO/DO/SO/Invoices on Globe3 Assist in preparing Basecamp updates and taking minutes for weekly sales meetings Assist in collecting signed Delivery Orders and coordinating prompt billing Update sales and delivery records after customer billing or delivery Assist in sending PO/DO/Invoices to customers or suppliers via email or WhatsApp Assist in preparing and sending the original CI/DO/PO to customers Assist in coordinating shipping matters with local agents, transporters, and customers Support the logistics team in handling shipping documentation from trucking arrangements through to final delivery Arrange and coordinate third-party logistics services when required Issue final invoices upon successful delivery
3. Office Administration & Reception (Shared Responsibilities) Handle front desk duties, including answering calls, welcoming visitors, courier handling, and document management Maintain and prepare meeting rooms, including cleanliness, setup, and refreshments Coordinate meeting room bookings to prevent conflicts Monitor and replenish office and pantry supplies in coordination with HR Manage daily company mail, including sorting, filtering, and distribution Support company events, festive gift coordination, and other office activities Assist HR with employee engagement activities and general office management tasks Perform ad-hoc administrative duties as required by management
Job Requirements Minimum 'O' Level / 'A' Level / ITE / Diploma or equivalent Fresh graduates welcome prior experience in sales/admin/logistics support is a plus Proficient in Google Workspace / Microsoft Office Comfortable coordinating with multiple stakeholders (sales, shipping partners, finance, operations) Strong organizational skills and attention to detail Good communication skills and ability to liaise with internal and external parties professionally Able to work independently and manage multiple tasks in a fast-paced environment
We regret to inform that only shortlisted candidate will be contacted.