Admin Executive, Kampong Ubi

▸ Receive, check, and log all Delivery Orders (DOs) from sub-contractors, suppliers, and disposal sites - ensure quantities, dates, and project references are correct. ▸ File DOs against the corresponding project, supplier, and tipper trip. Match DOs to invoices and purchase orders before forwarding for approval. ▸ Maintain the daily disposal log - track tipper trips, disposal sites used (Tuas, Lorong Halus, etc.), tonnages, and diesel reimbursement records. ▸ Maintain organized physical and digital filing - supplier invoices, project documents, certificates, receipts, expense claims. ▸ Data entry into Excel trackers and accounting software (training provided). ▸ Process supplier invoices - match to DOs/POs, log into the payment tracker, prepare for the Director's approval. ▸ Handle incoming phone calls and general email inbox - route enquiries to the right person, take messages clearly. ▸ Manage office supplies - stationery, pantry, printer toner, basic office maintenance vendors. ▸ Assist with simple HR admin - leave forms, attendance records, document filing for new hires(preparation only, no recruitment work). ▸ Petty cash tracking and basic expense claim processing. ▸ Courier, mail, and document collection / drop-off coordination.