Administrative Assistant (6-month contract, 3-day / week), Tampines

Responsibilities Provide administrative and coordination support for waste management and scrap coordination-related activities
Monitor and support
waste segregation practices on site
Collect and compile waste data from stakeholders and vendors
Update records, trackers, and reports (e.g., waste data, scrap masterlist)
Coordinate with internal teams and external vendors on waste collection and recycling activities.
Arrange scrap disposal, including: Requesting quotations
Check Physical Scrap Tracker for correctness and Scrap type e.g. critical components and prepare Delivery Notes
Coordinating collection schedules
Ensuring items are prepared prior to vendor collection
Print Delivery Notes (DN), get signatures of stakeholder, scan signed DN, email to stakeholders
Coordinate inaccuracy cases between requestor and vendors
Download evidences and records provided by vendor
Upload evidences and records received from vendor to Shared drive
Inform requestor to validate the evidences and records and follow up till job closed
Consolidate emails consist of quotation, approval, invoices for Logistic to process payment
Maintain proper documentation and records (e.g., certificates of destruction, photos, video, invoices)
Support basic site checks / audits to ensure proper waste segregation
Perform filing, documentation, and general administrative tasks
Carry out other duties as assigned
Requirements Diploma or equivalent in any discipline (environmental-related preferred)
Basic knowledge or interest in waste management / sustainability is an advantage
Proficient in Microsoft Excel and basic data handling
Good coordination and communication skills
Detail-oriented and organized
Responsible and able to follow up on tasks
Willing to learn and work in a fast-paced environment
Working location: 6 Tampines Industrial Avenue 5 Singapore 528760 Working arrangement: Tues - Thurs (8.30am to 5.30pm)